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Employment Screening Solutions By Need
Peopletrail® provides a broad selection of background and employment screening solutions to each of our valued clients. Our dedicated account managers take pride in bringing the human touch to personalize your experience, and increase efficiency and accuracy with Actionable insight you trust®.
The following represents the most frequent background, employment screening, and tenant screening solutions provided by Peopletrail and our dedicated account management team. There may be services you need that are unique to your industry and business environment. Additional screening solutions are available and we welcome the opportunity to discuss your individual needs.
Peopletrail is prepared to meet all your background and screening service needs. Request a customized, Complimentary Consultation today.
Credit and Identity
Credit history is reviewed by obtaining a credit bureau report from a national credit bureau repository. We have on-line access to the three major credit bureau reporting systems. When an applicant is being considered for renting a property, or for a sensitive position, it is important that an employer or property manager have a clear and concise profile. Credit information is summarized for quick review and provides a detailed analysis of debt load and payment history. A credit report for employment purposes does not include FICO scores and is a “soft inquiry” that does not affect the FICO score or display to creditors.
Credit reports can reveal factors relating to financial irresponsibility (i.e. living beyond one’s means, or consistent delinquencies). In addition to financial information, credit reports help uncover possible identity and resume fraud by revealing name variations, historical addresses, and past employment information.
This product is used as a tool only to further research and verifications. It can confirm application information, and is not a report. This search provides consumer-identifying information obtained from non-credit-report sources (No Inquiry is made to the consumer’s credit file). This report will assist in validating the applicant’s social security number (Identifies numbers not issued by SSA or that were filed with death claim). The report also supplies name variations, DOB, current and previous addresses. Identity variations may include aliases, maiden and misspelled names or names of consumers who have changed their identity. (Compare this to information supplied on application for resume fraud).
This search helps uncover possible identity and resume fraud by revealing name variations, and historical addresses. Address histories and identity variations are invaluable to the discovery of additional jurisdictions and names to search when ordering criminal history profiles. Often applicants try to hide criminal backgrounds by not listing areas of residence where a conviction occurred or sometimes commit crimes traveling through jurisdictions other than their residence.
Social Security Search
This search provides consumer-identifying information obtained from confidential credit-report sources (A soft inquiry is posted on direct to consumer credit bureau disclosure). This search will assist in validating the applicant’s social security number. This identifies numbers not issued by SSA or that were filed with death claim. The report also supplies name variations, DOB, current and previous addresses and former employers. Identity variations may include aliases, maiden and misspelled names or names of consumers who have changed their identity (Compare this to information supplied on application for resume fraud). An FCRA version SSN Search for employment creates a soft inquiry to the applicant’s credit file that does not affect the FICO score or display to creditors.
SSN Search offers the client up-to-date consumer identifying information instantly. They also help uncover possible identity and resume fraud by revealing name variations, historical addresses, and past employment information.
Social Security Fraud Alert
Fraud Detection Service alerts you to potential fraudulent activity found in the social security number and address information. It instantly recognizes warning signs and critical discrepancies, such as: Social Security numbers recorded as deceased, non-issued, out of range or invalid; cautions and high-risk addresses. This search helps uncover possible identity and resume fraud by revealing name variations and historical addresses.
Commercial Driver’s License Information
The Commercial Driver’s License Information System (CDLIS) is a database search of commercial driver’s licenses in many states.
This background check verifies that an applicant has a commercial driver’s license (CDL). This service can also be used as a pre-pull tool for criminal searches. It may indicate that an applicant lived or worked in states besides those reported on an employment application.
The Driving Records contains state driving record information dating back at least three years and possibly up to five years.
A client would benefit from this report if the employee would drive a vehicle on company business, as the employer may be liable for their actions whether they are driving a personal or company vehicle. Clients will gain peace of mind by obtaining a driving record for all employees with driving responsibilities. This background screening is also useful for identity verification, as it can be used to verify a date of birth and/or a middle name.
An Education Verification is a direct verification of an applicant’s highest level of achievement: including dates of attendance, year of graduation, major course study, degree or diploma earned, GPA, and any special achievements or awards. Unless otherwise specified, only the highest degree achieved is confirmed.
A client can avoid resume fraud as educational achievements are commonly misrepresented on a resume or employment application. Peopletrail investigators directly verify all information for our valued clients.
Medicaid Sanctions/OIG Excluded Parties
A Medicaid Sanctions/OIG Excluded Parties is a search of individuals or employers in the health care industry who have had sanctions brought against them by the OIG for breaking Medicaid or other state or federal health care rules. A “Level 1” search is a federal search; a “Level 3” search is federal and every available state.
Clients hiring individuals in a medical occupation may wish to conduct an OIG search because parties with sanctions against them are excluded from Medicare, Medicaid, childcare, social services and all federal health care programs.
A Military History is a verification of service in the military obtained through the National Personnel Records Center. A copy of the full military record is available as well as a copy of the DD214 (discharge summary).
Clients may wish to check the Military History of applicants to avoid resume fraud or to get more information about an applicant’s background.
Professional License Verification
Professional License Verification is a direct verification of a license. These include (but are not limited to) physicians, registered nurses, teachers, pharmacists, real estate sales and financing occupations, CPAs and attorneys. Information is directly verified with state or federal licensing boards and includes date of licensing, type of license, license number, expiration date, complaints filed, and disciplinary action taken.
Certain professions use Professional License Verification as a part of an overall background check to avoid resume fraud and ensure appropriate qualifications.
Each of our valued clients is personally assigned a dedicated account manager. Our dedicated account managers learn the specific needs of each client and works as a partnership to ensure that the client is compliant in their unique business environment, and that their screening objectives are achieved. When Peopletrail generates the random selections, our representatives play a proactive role in getting the collections completed. They ship the supplies to the sites, communicate with the collectors, and answer any questions the client might have regarding a particular test.
DOT-Mandated Drug Screening
The U.S. Department of Transportation (DOT) requires employers to screen for drugs as a part of the application process. Those employees (and prospective employees) are tested in compliance with Rule 49 CFR Part 40. While certain details may vary, the following DOT divisions conduct drug screening:
- FHWA – Federal Highway Administration
- MARAD – Maritime Administration
- FAA – Federal Aviation Administration
- PHMSA – Pipelines and Hazardous Materials Safety Administration (under the Research and Special Projects Administration [RSPA])
- FRA – Federal Railroad Administration
Clients choose drug screening services that comply with all federal mandates and regulations to assist with their pre-employment, random, reasonable suspicion, post-accident, return-to-duty or follow-up screenings.
Drug Test Collection
Peopletrail has a well established, professional, nationwide network of collection points for drug screening services. Our nationwide network provides our valued clients with convenience and simplifies the whole process under one management and reporting with Peopletrail. Agents conduct urine drug tests and send test samples to the laboratory.
Expert Witness Testimony
Peopletrail and our professional network make ourselves available to provide expert testimony. Typically, this is done via telephone during administrative hearings, however, we will travel to the court if necessary. We also retain a copy of all drug-testing records (chain of custody, laboratory reports, MRO reviews, etc.) for a period of five years. If a legal issue were to arise, Peopletrail can provide complete documentation relating to the particular test.
For employees who are hiring positions that handle large amounts of cash flow, testing applicants at additional levels ensures quality hires. Hair testing is especially helpful for Casinos, and Bio Companies, along with retail establishments. Whereas urine tests accurately portray the donor’s immediate lifestyle, hair tests can portray a three-month window of drug testing. At the request of a client, a complete hair-testing program can be implemented. This is in addition to the urine testing programs required by federal regulations.
Medical Review Officer (MRO)
Peopletrail uses only board certified Medical Review Officers who currently hold certification through The American Association of Medical Review Officers. All MRO’s utilized have an excellent knowledge of MRO regulation and provide expert guidance to our clients regarding compliance issues.
Non-DOT Drug Screening
Non-U.S. Department of Transportation (DOT) mandated businesses can set up any variety of drug screening services for their business. Since those clients are governed only by their internal policies, Peopletrail will customize a drug screening solution that fits client needs.
Clients test their employees or potential employees for drugs to keep drug abusers out of their workplace and to maintain the safety of other workers. Our valued clients choose Peopletrail drug screening services to coordinate pre-employment, random, return-to-duty, reasonable suspicion, post-accident, or follow-up screenings.
Overnight Specimen Shipping
Immediately following the collection, our staff ships the samples to the laboratories via overnight courier service. This allows for the quickest possible turn-around time.
Random Drug Screening
Random drug testing is performed either quarterly or on a monthly basis at the required annual rate established by DOT or at rates established by the client. Peopletrail monitors all clients to make certain that the correct numbers of tests are performed. Employee rosters and pools are updated on a regular basis. A random computer selection program specifically designed for Peopletrail selects those individuals who will be required to submit to a random drug test.
We can provide rapid turnaround time through five different means of reporting. They include the following:
- Secured fax
- Automated e-mail
- Secure Internet site
- Telephone call by client service representative
Substance Abuse Detection and Prevention
Peopletrail provides training about substance abuse detection and prevention. A training member from Peopletrail will prepare and present interactive lectures and discussion groups based on the client’s needs. DOT Drug Screening training is also available upon request.
Clients may wish to conduct trainings to educate employees about substance abuse detection and prevention.
Peopletrail provides comprehensive training services. An experienced member of our training team will share their extensive knowledge of substance abuse detection and prevention in several series of informative, interactive lectures and discussion groups. We can provide you with the required DOT training at your request.
We can create an effective and efficient pre-employment screening program that complies with all federal and state requirements. Let us help you insure a drug free workplace.
County Civil Search
County civil court records are found in either the upper or lower courts, based on the dollar amount of the action. The dollar amount criteria will vary by state and/or county.
County Criminal Investigation
This is a jurisdictional hand search of the court records in any one of the more than 3,347 counties in the United States. Access to these records is relatively fast and provides the most up to date information possible. Cases held at the County level include felonies and misdemeanors as well as criminal traffic offenses.
Metro Area County Courthouse Search
This is a cost effective way to check criminal records in the multiple counties that encompass many larger metropolitan areas. Where available, you can elect to execute a metro area search to obtain criminal court records from the counties within that metro area. We will perform county criminal searches at a combined cost that is less than ordering the individual counties.
Sex & Violent Offender Report
This search will provide you with peace of mind and help insure a safer working environment. Sex Offenders are required to register in the state in which they currently reside. However not all states provide information to the public.
Our dedicated account managers will work with you to determine if a state or national search is a viable option for you. A sex offender is typically an individual, juvenile or adult, who has been convicted of a violent sexual crime such as rape, child molestation or indecent assault and battery. Details may include: identifiers, registered address, aliases, case numbers, charge(s), conviction details, and period of incarceration.
Our dedicated account managers will work with you to determine if a particular state repository is a good choice for your searches. When it is a good match for your needs, a repository search can frequently provide a cost effective way to cover the entire state.
In some states, counties submit criminal data to a state repository. The data submitted varies by state – some states collect all data from all counties, while other states may only collect arrest or felony data. In addition, some counties may not provide data to the state, mainly due to lack of computer automation.
Peopletrail is a licensed and bonded Private Investigative Agency with a dedicated Corporate Investigative Division. Our experienced undercover investigators effectively assist clients investigate, and prevent, matters of employee misconduct, including violations of codes of conduct, financial fraud or corruption, expense abuse, procurement fraud, third-party fraud or abuses, whistle-blower complaints, and subpoenas from the DOJ or the SEC. Peopletrail will employ a variety of service offerings including physical security consulting, sting operations, employee interviews, bug-sweeping, and computer network investigations for companies uncovering evidence of corporate theft rings, harassment, and other security related operations.
Global Homeland Security Search
A Global Homeland Security Search is a search of a database compiled from lists provided by U.S. and various international governmental agencies of individuals who may be involved in terrorist activities, money laundering, illegal imports, fraud against government agencies, violations of federal banking regulations, and fugitives from justice. Information may include date of birth, place of birth, citizenship, employment or group membership or affiliation. It includes the following lists: Australian Reserve Bank Sanctions List; Bank of England Sanctions List; Debarred Parties List; Denied Persons List; European Union Terrorism Sanctions List; FDA List; Fugitive Lists- (FBI Most Wanted, U.S. Marshals Most Wanted, Secret Service Most Wanted, and the DEA Fugitives list); Health and Human Services Exclusion List; Interpol Most Wanted; Office of Foreign Assets Control (OFAC); Office of Thrift Supervision (OTS) List; OFSI (Canadian Sanctions List); Palestinian Legislative Council List; Politically Exposed Persons List; United Nations Consolidated Sanctions List; US General Services Administration Excluded Parties List; World Bank Listing of Ineligible Individuals.
The Global Homeland Security Search screens for criminals that are dangerous or wanted by international agencies, rather than just those with criminal records. This background screening service may also serve as a quick international database search.
InstaCriminal Statewide & MultiState Search
For those looking to cast a broader net and minimize costs, Peopletrail offers InstaCriminal database searches on a national and statewide level. Just log on to our secure website, submit your order and you’re done. Many reports including InstaCriminal are returned instantly! You’re just a click away from knowing the exact status of pending reports.
County criminal records are available from all fifty states, and many international records can be ordered as well. Real time criminal checks are available from 39 states. A current background check could make the difference between hiring an excellent employee and sending away the one that shouldn’t be working for you. It can mean the difference between a safe community environment and a dangerous one.
InstaEviction Records Search
An InstaEviction Records Search is a database search of eviction records for tenant screening purposes. Eviction records do not show up on a credit report, so this search provides valuable information for a prospective landlord.
Prospective landlords are interested in any unreported evictions as a way to screen potentially harmful or non-paying tenants.
International Criminal Records Search
An International Criminal Records Search utilizes international criminal researchers for possible criminal activity in foreign lands. Due to the number of countries researched (over 290) and the complexities of international law, this product’s pricing, turn-around times, and availability of reports vary greatly from country to country.
If there is a need to check criminal records in foreign jurisdictions this service will help find criminal activity outside of the United States.
Federal Civil Records Search
Federal Civil actions relate to Federal statutes including EEOC, EPA, Treasury or SEC fraud, Civil Rights, etc. as well as civil causes of action that cross state lines with dollar amounts in excess of $10,000.
Federal Criminal Records Search
Records at the federal level may uncover potentially important criminal information that was not prosecuted or recorded at the county or state level. Primary causes of action include securities and tax law violations, immigration, weapons, interstate drug crimes and civil rights violations.
Is used when a criminal report is run but the birthdate does not match. A driving record is then used to verify the applicant’s age is correct. If dates do not match then further investigation is recommended.
Employment Verification and References
An Employment Verification is a manual check of applicant-reported employment references. Businesses often need to check employment history of applicants to avoid resume fraud or to get input from a previous employer.
Executive Due Diligence
This is a detailed and developed reference check going back over the years looking at personal and professional performance and relationships. Often overlooked by many companies it may be your best screening solution for those high investment candidates. This background screening solution is valued by our corporate clients to ensure the best candidate is hired for such an important role of responsibility within the organization.
Immunization and Medical Record Verification
Medical teams who work with different populations need to make sure they are not passing around diseases and sickness to their susceptible patients. It’s also imperative that medical providers are in compliance with Medicaid Sanction requirements. Peopletrail provides the necessary verification of immunization and medical records to keep you compliant and help you make the right hiring decisions to be part of your medical team.
Personal Reference Verification
A Personal Reference Verification is a manual check of applicant-reported personal references. Questions can be customized to meet a client’s specific needs.
Clients often wish to check on applicants to gain insight into the candidate’s trustworthiness, reliability, competency, qualifications and integrity. Direct verification of personal relationships is a valuable source of information about a potential applicant’s general image as perceived by others.
Professional Reference Verification
A Professional Reference Verification is a manual check of applicant-reported professional references. Questions can be customized to meet a client’s specific needs.
Our valued clients often wish to check professional references to gain insight into the candidate’s work ethic, ability to get along with others, job skills, and trustworthiness. Direct verification of professional references is a valuable source of information about a potential applicant’s image as perceived by supervisors, co-workers, or others.
Residence/Landlord Verification is a manual check of previous landlords or property managers to verify residence, payment, and other tenant-related concerns.
Landlords and property managers have an interest in renting to people who are likely to pay and care for the property. One of the best ways to do this is to ask previous landlords.
Volunteer Check is a low-cost alternative provided by Peopletrail to our valued non-profit clients and volunteer organizations. This background check should be used when individuals will be working with children or other vulnerable persons. This screening solutions can determine a pattern of criminal behavior and identify and past sexually related offenses. The Volunteer Check searches many databases including the Department of Corrections, State, County criminal court records and sex offender registry records where available. All of our valued non-profit/volunteer clients use this service in their customized screening solutions.
Peopletrail provides ongoing screening services after the hire, helping our valued clients build and maintain a safe and productive work environment.
Employment & Income Verifications
Peopletrail provides a convenient service for your employees to have the tools they need to provide proof of income and/or employment when securing financing or housing, as well as when applying for a job or government assistance.
Peopletrail provides all of our background and screening solutions as an ongoing screening service. Programs can be customized to help ensure compliance and lower the potential risk in the workplace.
Worker’s Compensation Report
A Worker’s Compensation Report will identify an applicant’s history of Worker’s Compensation Claims while on the job.
Client would use this information to tailor tasks to an employee’s physical abilities. It is not to be used to prevent the hiring of a person with a previous injury.
Peopletrail provides easy convenient technology integration into your current technology environment. Our technology allows you to manage, order, view and print reports on any device – all in a fast, easy process that takes just seconds, using Peopletrail’s Actionable Insight Screening platform.
Actionable Insight Screening
Actionable Insight Screening is the most powerful and easy to use browser-based employment background screening solution in the industry. You can order any Actionable Insight Screening report on our secure website. Instant searches are delivered in real-time. Investigative searches feature the fastest turn around times in the industry and can include email notifications upon completion.
Security / ICSA certified
The network is ICSA certified, utilizes 128-bit SSL encryption and incorporates multiple security access levels and workgroup hierarchy for the highest degree of flexibility, security and collaboration. This technology minimizes your internal support. If a user can view a web page, they can utilize the system. Run your employment screening needs with no more equipment than you are using to view a web page.
Business Searches B2B
Peopletrail provides business screening of companies and its officers. You conduct background checks on your internal team. To secure your business investments and objectives you should conduct background checks on all your external relationships. Peopletrail provides the investigation, helping to avoid jeopardizing your business and providing peace of mine with your important B2B relationships.
Peopletrail provides quick and accurate evaluation of contractors and their employees. Reduce your risk and cost and maintain your industry compliance with our dedicated account management team and advanced technology screening solutions.
Peopletrail integrates directly into the DHS and SSA databases. The Department of Homeland Security (DHS) SSA databases confirm if an employee has a valid Social Security Number (SSN) and has citizenship information on file. This is a post-hire activity. This screening service is a basic, low-cost identity verification tool.
Peopletrail provides convenient fingerprinting services through our Nationwide Collection Network. Fingerprinting helps uncover criminal history that may not be discovered through traditional screening methods and offers extra protection to help certain businesses meet industry guidelines, prevent fraud and stay in compliance.
Peopletrail manages the process and provides the reporting for you. One vendor, hassle free, that can be easily integrated into your other background and screening services.
Franchise and Association
Peopletrail understands the importance of upholding your reputation and protecting your brand. The representation of that brand is held and communicated from each of your employees and each of your networks and entities. Peopletrail’s customized solutions for franchises and association creates a consistent background and screening solution for all your entities to reduce liability and risk to your organization. Our valued franchise and association clients have found value in our preferred discount pricing and our customized solutions that fit the needs of all the entities within your organization.
Peopletrail provides a wide selection of screening services in over 200 countries across the globe. We work with our global offices and providers making sure government policy and cultural protocols are followed.
Government Background Checks
Peopletrail has a dedicated team that understands the complexities, regulations and compliance requirements of our government clients. This defined, structured, high stakes environment requires a dedicated partner with specialized solutions. Our dedicated account managers work with you to understand your regulations and develop a screening solution that keeps you compliant.
Federal law requires that employers retain copies of I-9 forms for all employees, including U.S. citizens. Peopletrail provides I-9 Management for clients.
Form I 9 is the form used to document this verification. I-9 forms must be retained for three years after the date of hire or one year after the date of employment is terminated, whichever is later. Recruiters or referrers for a fee are required to retain I-9 forms for three years after the date of any hire in which they were involved. Failure to properly complete and retain the I-9 form subjects employers to civil penalties ranging from $100 to $1,100.This service allows our valued clients to store and verify electronic I-9 forms for its employees, saving the hassle of storing and maintenance.